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RENTAL AGREEMENT
Agreement Term: 365 Days From Date of Signing
This Rental Agreement (the "Agreement") is entered into as of the date the Renter accepts these terms, by and between Corridor Party Rentals LLC ("Company" or "CPR") and the individual or entity renting the equipment ("Renter"). By proceeding with payment or clicking 'I Agree' below, the Renter expressly assents to all terms, covenants, and conditions set forth herein.
1. Equipment Rented
Itemized Inventory: The equipment, games, furniture, or inventory to be rented (collectively referred to as "Equipment" throughout this Agreement) is explicitly detailed on the accompanying invoice or delivery confirmation document, which is hereby fully incorporated into and made an integral part of this Agreement.
2. Rental Period, Scheduling, & Delivery Options
Commencement and Termination: The rental period commences at the exact time the Renter takes physical possession of the Equipment (or upon physical delivery thereof to the Renter's designated site) and terminates when the Equipment is successfully returned and officially checked back into the custody of an authorized Company representative.
Rental Options & Rates: Equipment may be rented at our standard single-day rate or for extended periods. Our system automatically applies a built-in multi-day discount starting at just 2 days. All rates, specific checkout days, and scheduled return times are systematically tracked and explicitly itemized on the Renter's approved invoice.
Fulfillment Hub Logistics & Scheduled Hand-off: All pickups/returns are strictly by Express Curbside Handoff at our North Liberty, Iowa location. Location details and instructions will be confirmed via text/email prior to the event. Because handoffs are strictly by appointment only, the Renter explicitly agrees to meet the Company’s representative at the finalized location at their exact scheduled appointment time.
Vehicle Transport & Loading Safety: The Renter's vehicle space must be clean and clear for Equipment transport. The Renter is solely responsible for providing heavy-duty tie-down straps to properly secure the load. The Company reserves the absolute right to refuse loading if the vehicle is deemed unsafe for securing the Equipment, which will constitute an operational No-Show, triggering cancellation fees/forfeitures per Section 13. Company assumes zero liability for any transit-related damage to the Equipment or Renter's vehicle.
Delivery & Service Options: Optional delivery, setup, teardown, and return pickup are separate a la carte services available for additional fees. Delivery pricing is based on mileage and order volume; setup and teardown are not included in standard delivery fees but can be added based on order size. All logistical arrangements and associated fees must be finalized and paid in full prior to the rental date.
Logistical & High-Volume Customization: The Company reserves the absolute right to modify standard operational timelines or fulfillment logistics, at its sole discretion, to accommodate specific circumstances (e.g., venue rules, time limits, vehicle restrictions, logistical storage concerns, or high-volume inventory quantities). Any customized logistics will be mutually agreed upon and explicitly itemized on the Renter's invoice.
3. Arrival Buffer & Appointment Late Fees
Punctuality Clause: Punctuality is vital to consecutive booking operations; time is strictly of the essence. The following rules apply to all scheduled appointments:
Early Arrivals: Early checkouts or drop-offs cannot be accommodated. Renters shall not arrive prior to their scheduled appointment time.
Late Arrivals: A strict 15-minute grace period is permitted. Arriving more than 15 minutes late results in an immediate late fee of $1.00 per minute, capped at $15.00 per appointment.
No-Shows & Transport Cancellations (Pickups): An operational "No-Show" results from arriving 30+ minutes late without prior written management consent, or from a safety cancellation due to an inadequate transport vehicle (per Section 2). In either No-Show event, the rental is immediately canceled, the security deposit is 100% forfeited as liquidated damages, and any additional prepaid rental fees are fully refunded to the Renter.
No-Shows (Returns): For returns, a No-Show immediately triggers an Unapproved Hold and a flat $25.00 administrative penalty deducted from the deposit, without prejudice to the daily late fees accumulated under Section 4.
4. Late Returns & Unapproved Holds
Return Enforcement: All Equipment must be returned on the exact date and during the specific time slot designated on the Renter’s invoice. Keeping Equipment past the scheduled return appointment time without prior written management consent constitutes an "Unapproved Hold."
Fee Accumulation: Failure to return Equipment by the conclusion of the scheduled time slot triggers an automatic daily late fee equal to each item's baseline standard daily rate accruing daily until all Equipment is returned.
Total Loss & Theft Conversion: If the Equipment is not returned within forty-eight (48) hours of the scheduled deadline, it will be declared a total loss. The Renter will be automatically billed for the full retail replacement value of all items, in addition to all accrued daily late fees. Retaining the Equipment past this 48-hour deadline without written authorization shall legally constitute an unlawful conversion and criminal withholding of property.
5. Condition of Equipment & Inspection Window
Company Quality Standard: The Company thoroughly cleans, inspects, and approves all Equipment prior to custody transfer.
Inspection by Renter: The Renter has an absolute 2-hour window after pickup/delivery to inspect all Equipment. Failure to notify the Company in writing (email or text) with clear photographic evidence of any defect or discrepancy within this 2-hour period will constitute mutual legal agreement that the Equipment was received in good, clean, and fully operational condition. The Renter acknowledges that standard cosmetic wear and tear is not a defect or malfunction.
Expiration of Window: This inspection window begins the exact moment the Renter takes physical possession or receives delivery of the Equipment. The window completely ends exactly two (2) hours later. Additionally, if the Renter begins setting up or utilizing the Equipment in any capacity before those two hours are up, the window automatically ends and the items are deemed fully accepted.
6. Cleaning, Care, & Return Condition
Hands-On Care Requirements: The Renter is fully responsible for maintaining the cleanliness and organization of the Equipment during the rental period. All items must be returned completely clean, dry, free of food debris, mud, tape residue, or stains, and packed exactly within their designated transport bins, bags, or racks as received.
Cleaning & Restoration Penalties: If any Equipment is returned excessively dirty, wet, stained, or improperly packed, the Company reserves the right to assess an automatic cleaning or restoration fee starting at a minimum of $25.00, scaling upward based on the time and labor required to return the items to rentable condition. Packing up or returning Equipment while wet, resulting in water damage or mold growth, shall be treated as physical damage and governed by Section 7.
7. Damage, Loss, & Theft
Renter Liability: The Renter assumes absolute, comprehensive financial responsibility for any and all loss, theft, damage, or total destruction of the Equipment during transportation, transit, and the entirety of the rental period. This liability is continuous and covers transportation, transit, and the entire rental period. The Renter shall not be held liable for ordinary wear and tear arising directly from reasonable and proper intended use.
Replacement Costs: In the event of any loss, theft, damage, or destruction, the Renter agrees to pay the full actual cost of professional repair or the current retail replacement value of the Equipment, determined at the sole and absolute discretion of the Company.
Transit Damage Waiver: The Company’s staff may assist with loading as a courtesy, but the Company explicitly disclaims any and all liability for damage caused to the Renter’s vehicle, interior, exterior, or trailer during loading, transit, or unloading. Furthermore, the Renter assumes full financial and legal liability for any highway accidents, property damage, third-party injuries, or civil citations resulting from improperly secured cargo, loose items, or shifting Equipment during transportation.
Curbside Loading Assistance: While Company staff provides complimentary curbside loading assistance to transfer the Equipment into the Renter's vehicle at the designated hand-off spot, the Renter maintains final authority and absolute liability for the securement and transit of the cargo. The Company’s loading assistance is a strict logistical courtesy and does not shift transportation liability to the Company.
8. Use of Equipment
Proper Operation: The Renter covenants to utilize the Equipment strictly for its lawful, intended purposes in a safe, careful, and prudent manner, complying fully with all applicable local, state, and federal laws, ordinances, and manufacturer safety guidelines.
Prohibited Alterations: The Renter is strictly prohibited from making any physical alterations, modifications, paint adjustments, structural changes, or permanent attachments to the Equipment without obtaining the express, prior written consent of an authorized Company manager.
9. Limitation of Liability & Indemnification
Indemnification & Hold Harmless: The Renter assumes all liability for the Equipment. The Renter agrees to protect, defend, and hold harmless Corridor Party Rentals LLC (including its owners and employees) from and against any and all claims, lawsuits, damages, injuries, or death arising from the transport, setup, storage, or use of the Equipment by the Renter, their guests, or any third party.
Limitation of Liability: The Company is not responsible for ruined events, lost profits, venue fees, or any outside vendor costs caused by equipment failure or delays. Our maximum liability is strictly limited to a refund or a replacement of the specific rental item.
Equipment Malfunctions: If an item malfunctions during proper use, you must notify the Company immediately via phone, text, or email so we can troubleshoot or swap it out. To be eligible for a refund, credit, or replacement, you must report the issue during the rental period. Failing to report a malfunction before your scheduled return time slot waives all rights to any post-rental refunds or adjustments.
10. Payment Terms & Security Deposits
Payment Deadlines & 24-Hour Window: Upon submitting a reservation request, the Company will manually review inventory and schedule parameters. Once approved, an electronic invoice will be issued to the Renter. The Renter must pay the required security deposit and the full invoice total within twenty-four (24) hours of the invoice transmission time to secure the reservation.
Live Availability Risk: Due to our live, real-time availability model, inventory remains active and available to the public until payment is successfully processed. The Company assumes zero liability if an item becomes unavailable before the Renter finalizes payment.
Automatic Cancellation: Your items are temporarily held for you during your 24-hour payment window. If full payment and deposit are not submitted within this strict 24-hour window, your hold expires, the reservation request will be automatically canceled by the system, and the items will immediately return to active public inventory.
Security Deposit Refunds: Security deposits are held as collateral for the duration of the rental. The Company will initiate the refund of the security deposit within three (3) business days following the successful return, inspection, and check-in of all Equipment in clean, undamaged condition.
11. Security Hold Verification
Temporary Pre-Authorization: For large, high-volume, or high-value rentals, the Company reserves the right to place a temporary security authorization hold on the Renter's payment card within one (1) to five (5) days prior to the scheduled event. This is a standard system verification hold to confirm the availability of funds and is not an active, processed charge.
Declined Authorizations & Deadlines: If a temporary security authorization hold declines and is not successfully resolved with a valid card by 12:00 PM CT the day prior to the scheduled event checkout time, the reservation shall be automatically canceled. This failure shall constitute an immediate default under this Agreement, resulting in the immediate return of all items to active public inventory, and any prepaid rental fees and security deposits will be fully refunded to the Renter.
Cancellation Default: Failure to resolve a declined verification hold by the specified deadline shall constitute an immediate default under this Agreement, resulting in the automatic cancellation of the order. In accordance with the deadlines set forth herein, all items will be returned to active inventory, and all prepaid rental fees and security deposits will be fully refunded to the Renter.
12. Pricing Structure & Rate Adjustments
Invoice Incorporation: All final rental rates, optional logistical delivery fees, setup fees, applicable state and local taxes, and security allocations are fully itemized, disclosed, and finalized at the time of booking on the accompanying invoice, which is completely incorporated into this contractual framework.
Advertised Rates Policy: All advertised rates, seasonal packages, and promotional bundles are subject to change without notice at the sole discretion of the Company. Only the specific values itemized on a finalized, paid invoice shall be contractually locked for that specific event block.
13. Cancellations, Rescheduling, & Weather
Securing the Reservation: To officially secure an approved reservation request, the Renter must pay the required security deposit along with the full invoice payment within 24 hours of receiving their invoice link. This deposit is held to guarantee your inventory block on our calendar.
Cancellation Windows & Refunds: If you choose to cancel your reservation, all payments will be handled strictly based on how much written notice you provide before your scheduled appointment time:
72+ Hours Notice: You will receive a 100% full refund of your security deposit AND a 100% full refund of any prepaid rental fees.
Less than 72 Hours Notice / No-Show: Your security deposit is 100% non-refundable and forfeited as liquidated damages for tying up the inventory slot on our live calendar. However, any additional prepaid rental fees you paid ahead of time will still be 100% refunded to you.
Rescheduling: You may request to move your rental to a new date at any time prior to your scheduled appointment. 100% of your security deposit and prepaid fees will transfer to the new date, subject strictly to equipment and staff availability. If your new date cannot be accommodated due to calendar or inventory conflicts, the order will be treated as a standard cancellation based on the 72-hour timeline rules above.
Weather Policy: Monitoring the forecast is the Renter's responsibility. Because our equipment can be safely utilized indoors or under cover, refunds, cancellations, or discounts will not be granted due to inclement weather outside of the standard cancellation windows.
14. Default & Remedies
Remedies for Breach: If the Renter breaches any covenant or obligation, the Company may immediately terminate this Agreement without notice, declare any outstanding balances immediately due, retake physical possession of the Equipment from any location without legal process or liability for trespass, and pursue all available legal and equitable remedies to recover funds, conversion costs, or damages.
15. Governing Law
Jurisdiction: This Agreement shall be governed by, construed, and enforced strictly in accordance with the laws of the State of Iowa, without regard to conflict of law principles. Any legal action, lawsuit, or judicial proceeding arising out of or relating to this Agreement shall be filed and maintained exclusively in a court of competent jurisdiction located within Johnson County, Iowa.
16. Duration of Agreement
Rolling Coverage: This Agreement constitutes a continuous master agreement and shall remain in effect for a period of 365 days from the date of execution. It automatically applies to, covers, and legally governs all current and subsequent equipment rental transactions executed between the Renter and the Company within this one-year period. Each independent subsequent order will be issued an individual itemized invoice which automatically incorporates all terms and conditions of this master Agreement.
17. Severability
Enforceability of Terms: If any provision, term, or clause of this Agreement is declared invalid, illegal, or unenforceable by a court of competent jurisdiction, such finding shall not affect the remaining portions of this Agreement. The invalid rule shall be modified or severed to the minimum extent necessary, and all other provisions shall remain in full force and effect.
18. Signature, Consent, & Authority
Legal Entity Authority: Any individual executing this Agreement on behalf of a business, corporation, partnership, or non-profit entity warrants that they possess full, actual legal authority to bind that entity. If the individual lacks such authority, or if the entity fails to fulfill its financial obligations or liability terms under this Agreement, the individual executing this document shall be held personally liable for all fees, replacement costs, damages, and legal expenses incurred.
Electronic Execution & Binding Assent: In accordance with the federal ESIGN Act and applicable state e-commerce laws, this Agreement is executed through digital consent. Checking the online "I agree to the terms and conditions" box, submitting a digital reservation, or processing an invoice payment constitutes the Renter's full electronic signature, formal acknowledgment, and binding legal assent. By doing so, the Renter explicitly and knowingly agrees to be bound by all operational terms, parameters, timelines, and rules set forth in this 18-section master Agreement, and expressly authorizes any automated or manual payments, penalties, cancellation fees, or damage assessments outlined herein.